All participants must be registered and are urged to register in advance. If the maximum attendee capacity is reached, the conference organizers reserve the right to refuse any registration.
The registration fees include:
- Luncheons & Coffee Breaks
- Entry to all sessions
Note that travel and hotel accommodation costs are not included and are the responsibility of each conference participant.
Registration fees
| Standard | 160,00 € |
| Optional Gala Dinner | 72,00 € |
All indicate rates above include a VAT at current rate at the day of printing.
Terms of payment
Inria has given mandate to VERT COM for the organization of Populate Spring Conference and therefore to act and receive the fees on its behalf.
The method of payment is the payment by credit card (secured).
Payment must be sent to the Congress Office in EUROS (€)
Registration by phone or on-site will not be processed.
Cancellation policy for individual registration & reservations
All cancellations must be notified in writing (by mail or e-mail) to the Congress Office according to the following conditions and reimbursement (will be processed AFTER the Congress):
- Up to February 20, 2025: 50€ cancellation fee will be withheld for administrative fee,
- After February 20, 2025 no refund will be possible.
If unable to attend, a colleague may attend in your place. Please send written instructions for this.
If for reasons beyond the control of the organizers, the Conference is cancelled, the registration fee will be refunded after expenses incurred by the Conference have been deduced.
Important note for failed visa applications
Notification must be received by us in writing (email or fax) not later than 10 (ten) working days before the conference starts* for refunds to be eligible. Cancellations received after this cut-off time will not be eligible for refund. * Saturday and Sunday do not count as working days.
Visa requirements / invitation
It is the sole responsibility of the attendee to take care of his / her visa requirements. Attendees who require an entry visa must allow sufficient time for the application procedure. Attendees should contact the nearest embassy or consulate to determine the appropriate timing of their visa applications. It is recommended to apply for a visa at least 3 months in advance of the Congress. When the registration has already been paid, the registration fee minus a handling fee of 50 EUR will be refunded after the
Congress if the visa was applied for in time, and proof of this, together with an official notice from the embassy confirming that a visa could not be granted, is forwarded to the Congress Secretariat.
The Congress Office can issue, upon request, an official letter of invitation (for accepted authors only). You must first register and pay the registration fees in full.
Privacy Policy
In accordance with French law “loi Informatique et Libertés”, articles 39 and 40, you have the right to access and rectify data about you. In practice, proving your identity, you can ask us whether or not we process data about you and in case the answer is yes, which data, for which purpose and how. Besides, French law acknowledges your right to rectify update and suppress these data. Inria has a “Correspondant Informatique et Libertés” (CIL) to the “CNIL” in accordance with article 22 III of the French law “loi du 6 janvier 1978”. The CIL maintains a registry of all data processing inside Inria subject to declaration under this law. He also secures your right to access and rectify these data. For any such request, please contact cil@inria.fr
